Automatic replies in Office 365 are great if you’re unable to respond to your emails for an extended period of time. After you have turned on your automatic replies anyone that sends you an email will be sent your automatic reply.
How to setup an automatic reply in Office 365 webmail
1. Login to Office 365 and select your mail app from the top left hand corner of your screen.
2. Select the settings cog in the top right hand corner of your screen and then navigate to the ‘Automatic Replies’ option.
3. Select the ‘Send automatic replies’ option to auto-reply to any email that is sent to your Office 365 email address. You can also specify what date and time you wish for the auto responder to start and also when you want it to end so that you don’t have to worry about enabling and disabling it.
With Office 365 you also have the ability to stop your calendar from being edited during your auto-responder selected times, decline any new calendar invitations and also decline and cancel any meetings you are signed up for during this selected time period.
You also have the ability to send different auto-responses depending on where people emailed you from. With Office 365 you are able to send an auto-reply to people within your organisation (so anyone who has the same email address as you e.g firstname.lastname@example.org) while sending a different email auto-reply to anyone who is not within your Office 365 organisation. You can also specify whether you want the auto-reply to go to everyone, or only to people who are in your Office 365 contacts list.
4. Finally, once you have entered the auto-responder you wish to send out, click on the OK button at the top of your page and it will now be setup for you.
If you aren’t currently using Office 365 and would love to take advantage of its wide range of features then give us a call on 02380 000 770 and we would be happy to help you make the switch!